Does anyone have an internal buy back program for decommissioned computer for employees?


Does anyone have an internal buy back program for decommissioned computer for employees? How do you manage it? How do you make it fair for employees to purchase when you have more employees than computers to sell?


13 replies

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We do. After 4 years you get to keep it for free. 1-3 years we use straight line depreciation 3-4 years pay only the savage price.


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We always end up with too many computers since we buy new for new hires so we try to make buyback an attractive option.


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Userlevel 3
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We do the same but faster.
• Within the first year straight line depreciation price
• if you leave you can keep it (if you intend to use it, otherwise we help you find an org to donate it to)
We replace every 3 years

For us this has tax reasons as we can depreciate everything on purchase day.


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We normally replace devices in the 3-4 year mark. Old laptops are donated to a local non-profit in NJ. https://www.laptopupcycle.org/


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Userlevel 2
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We did a buyback program at my last job, but it ended up creating a lot of overhead for the team so we stopped. If you have the bandwidth, people love the option though.


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Userlevel 3
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Its funny because at a fully remote company the other way around is much more expensive to handle. And where do you even store them? I mean there is no central place to sent them to.


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We have a service that providers us a trade in quote. On their 3 year refresh, they can either trade it in to get that additional $$ back to their office budget - or they can buy it at the same cost to keep it.


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We work with an ITAD company to recycle our hardware. They handle data sanitization for all data-bearing assets. They also refurbish what they can and resell it. Our employees have a 30 day window to buy things from them before they go out to the general market.



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And we get a % of the sale back. I think we generally break even or even come out ahead after their costs and the sale % back.



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Userlevel 2
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I’m a little late to this party, but we also replace our laptop every three years, and sell the old ones back to employees for low cost (windows and ChromeOS) or about 15% off whatever the current market value of the device is (Mac).
As for giving employee their laptops hen they leave… you have to work with HR in the US if you want to do this. Gifting them their equipment becomes part of the severance package and generally has to be reported for tax reasons (particularly with more expensive computers that retain more of their value, like Macs). Sometimes our HR doesn’t want to give the equipment for whatever reason.



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Userlevel 2
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I’m a little late to this party, but we also replace our laptop every three years, and sell the old ones back to employees for low cost (windows and ChromeOS) or about 15% off whatever the current market value of the device is (Mac).
As for giving employee their laptops hen they leave… you have to work with HR in the US if you want to do this. Gifting them their equipment becomes part of the severance package and generally has to be reported for tax reasons (particularly with more expensive computers that retain more of their value, like Macs). Sometimes our HR doesn’t want to give the equipment for whatever reason.



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Thanks for the call out on tax implications of gifting laptops, I wonder if thats true if they buy back for a trivially small amount. Like for $20 you can keep your laptop.



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We currently lease all our devices, so this isn’t an option for us.

 

We do try to upcycle a lot of all still-good-but-too-old devices like monitors, keyboards, and mice so it’s a “first come, first serve” basis in terms of those items.

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