Question

Ability to Remove External File Collaborators of one specific domain but not the other external domains

  • 31 July 2021
  • 0 replies
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Recently got my BC admin cert but that shiny PDF is not helping me solve this problem:

I have 5000 files that I need to remove shared access to but only for users of a specific external domain and not other external domains.
So ‘Remove All External File Collaborators’ action is not the answer.

In Okta Workflows I can make my WHEN card a ‘child flow’ then execute the workflow at will by clicking “Test flow” and passing through whatever test data I want…

I can’t really think of a way to do that in BC. I know I can click on an individual or a collection of users, groups or files and run workflows or actions that way but I can’t set IF conditions like I want, and I can’t build a workflow that translates into what I actually want to achieve. We NEED nested IF conditions like Okta workflows…please for the love of….nested if/else logic.

I tried setting up a dummy DLP alert that fires whenever a file is shared with this @example.com and then using that as my WHEN on a workflow with a THEN to simply remove a single file collaborator from the file and passing the WHEN user into the dynamic field. But when I attempt to use the remove collaborator from file action directly on a file, it won’t let me select or specify one or all @example.com users. I can only specify removing the file owner…not helpful.

My goal:
WHEN: When I say execute.
IF: File collaborators contains ‘@example.com’
or rather, WHEN: [Scan, filter, generate target list] Any file contains shared users with ‘@example.com’
THEN: (For each)…Remove collaborators with ‘@example.com’ from file

How can we remove access from shared google files from users of one specified domain but not others?


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